Inventory Management

Unlike most other Cloud Accounting systems, this application provides fully integrated Inventory Management in the EnterpriseIQ edition for managing your company’s products and services.

Product Groups for Better Analysis & Reporting

It allows you to categorise products into groups and sub-groups for analysis and reporting purposes.

Multi-Location – Warehouses and Locations

Specify the areas (e.g. warehouses, stockrooms, bins, etc.) in which products are stored by setting up stock locations and sub-locations. These locations/sub-locations could also be used for ‘put away’ and ‘picking’. Stock levels and reserved quantities can then be tracked at these locations.

Manage Your Price Lists with Ease

The application provides comprehensive price list facilities which enable you to set up a range of prices per product (price categories) and a range of customer-specific pricing based on sales quantities and applicable price dates (price lists).

You can also update your prices of selected items using our powerful Bulk Price Update feature which is handy if you need to quickly implement price changes across selected lines.

Of course, you can also set prices when you are inputting a sales or purchase transaction.

Suits Service-Based Companies Too

If your company is purely service-based and does not track stock levels, you can ignore it altogether and simply use the ‘batch invoice’ options in both Sales and Purchases to record transactions (these do no require any product details).

However, even if your company is service-based, the following are some of the reasons why you might want to use the stock system:

If you want to use the general invoicing options, you can set up your services
(as products) and then specify that they are non-stock and that the system should not maintain stock levels.
Setting up your services (as products) gives you the added benefit of being able to apply various pricing structures based on service categories and/or customers.
Although you may not sell ‘products’, it is more than likely that your company buys ‘products’ from time to time. These could be anything from ‘pens’ to ‘laptop batteries’. For those products that are not actually assets, you can keep track of them by setting them up as stock items or, even if you do not ‘store’ them, you could use the system simply as a price control mechanism by setting them up as non-stock
Value Your Stock More Accurately and Obtain More Up to Date Reports

When you sell something in the system by posting a Sales Product Invoice, it posts Cost of Sales and Stock Control transactions with the sales transaction so that the GL is always up-to-date.

These postings are generated based on the calculated average cost of the items sold and posted to the GL along with the normal sales postings.

This means that you do not need to worry about period end stock postings and your sales margin reporting figures are always up to date.

Inventory Management Summarised

In summary, the following features are available:

50 character alpha numeric product coding
Handles both inventory product and non-inventory items/services
Multi-part invoicing of same order/delivery
Multiple locations and sub-locations stock balances, including stock traceability by location/sub-location
Location and sub-location stock (on hand, reserved and on-order levels)
Stock take adjustments postings with adjustment to GL stock
Auto Posting of Cost of Sales for each sale for Margin analysis and GL reporting
Adjustment of cost value of stock and posting of related GL adjustment
Supports last cost & average cost valuation methods which is useful if the cost of your stock items are subject to a fair degree fluctuation
Roll-up of transport (landed) and related costs to item average costs
Price management with multi-level price lists and bulk update facilities
Discount structure with quantity and value based discount break points
Stock reports to track stock levels across multiple locations, stock movements, stock items to be reordered

To find out more and test drive these functions you can request a demo here.